How to Organize a Church Bazaar

Three Methods:Scheduling a BazaarGetting ReadyThe Bazaar Day!

Does your church need a little money? Are you looking for something fun for your youth group to do this summer? Well, why not have a bazaar? What is a bazaar? A bazaar is any kind of sale. You can sell food, clothing, books, anything! So, let's get started!

Method 1
Scheduling a Bazaar

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    Schedule a meeting with the church officials such as the pastor, youth leader, church secretary.
    • Decide on what should be sold at the bazaar and who should help. Once these details have been figured out, then you can schedule the bazaar at any time you want. Usually, the best season is during summer and it should not conflict with anything else that is important to your church family.
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    Add the event to the church's calendar and notify everyone about it. If you can't find things in the church to sell, you can ask families to donate their items. Also, ask the Youth Group if they would donate their time to helping sort the items and mark them with prices tags.

Method 2
Getting Ready

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    Set a date, you need to start getting ready! Be sure that if you are going to be selling material things such as books and furniture that you put everything that will be sold into a separate part of the church where you know where it is and can find it the day before the sale.
    • If your church families are donating things, make sure you have someone(s) sort the items coming in. It is usually best to put the items to be sold in categories (i.e. Toys all together, books, clothing, etc.) If you are going to be selling edible things at the bazaar, be sure you know who is cooking what and that all of the food arrives well-packaged at least a couple days before the actual sale in order to be priced and categorized.
    • If you have children, and especially teens, helping you in this process, you have to keep them active and make sure that its fun! You can use competition to do this by saying, "Let's see who can price the most items!" or "Who can put these books into alphabetical order first?"
    • Create games by having them race from one side of the room to the other with a price tag to be put on a certain item. Whoever prices their item in the correct spot and makes it back to the first side of the room first, wins!
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    Invite the church volunteers who will help at the bazaar. A couple days before the bazaar, have as many people as you can get come and help! This is a big job! You have to make sure that everything has been priced, categorized, and (if edible) packaged.
    • Have a couple people carry tables out and have them put all the books or clothing on that table and some more people put pies and such on another. Anything that can stand on its own, should. Anything that could be in a box on the ground, should!
    • Make sure that everything is sensibly placed and easily accessible. It should also be attractive to anyone walking or driving by on the day of the sale. Be sure that the prices are in an easy-to-see place. If you are willing to barter for items, make sure that you have a sign saying so. If a whole box of things is being sold for a dollar a piece, make a sign saying so
    • Be sure that everything is ready for the day of the bazaar. Check to see if it is supposed to rain. If so, make sure you have a tarp or something water-resistant that you can spread over the items so that they won't get wet.
    • Make sure that everyone has a job. If no one knows what they are supposed to do, then they will all flock to one job and nothing will get done. Be clear and specifically tell each person what they are to do.
      • Once they are done with that job, give them another job until everything has been completed.
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    Start advertising: put an ad in the paper or post some signs around the neighborhood saying that there will be a sale at your church on this date at this time. Be sure that everything is clear and easy to read.

Method 3
The Bazaar Day!

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    Get up bright and early in the morning and be at the church to make sure that everything is in its place and ready for the bazaar. Have about four people come to help at the bazaar. Two to handle money and two to sell the refreshments if there will be any.
    • Make sure that they and you know the prices and conditions of every single piece. Someone may ask you a question and if you don't know the answer, they probably won't buy the item! Be honest if you don't know, but try to make sure that you do just in case.
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    Close up shop when the bazaar ends. Once it gets time to end the day, be sure you count the money and have a list of everything that was sold and for how much. If you are paying the people who helped, be sure to give them a fair amount and don't over or underpay them.
    • If you have items left over, you can donate them to the local Salvation Army or Goodwill.
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    Give the money to the church and then you're done. Well, not until after you've cleaned up!

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Categories: Event and Party Planning