How to Plan a Super Event

At sometime or another every person will plan some type of event. This event can be small or large but no matter its size, or its target audience, every event will require planning in order for it to be successful. This article will give you keys to planning great events.

Steps

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    Sit down with a cup of coffee or tea and think about the event that you are planning. Think about the outcome that you would like to see. Envision everyone that will be involved and begin to formulate plans in your minds eye.
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    Write the vision. Begin to write all the ideas that come to mind. Allow yourself the opportunity to see the best possible outcome for the event.
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    After you have written down all of your ideas go through your list again and select the best ideas.
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    With each idea that you have written begin to formulate a plan to see that each idea comes to life. Do research, read books, go online, talk to people and get all of the information necessary to make it happen.
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    Consider making a story board. Cut out photos, words that give a visual of what the outcome is that you expect use a poster board to apply your photos to.
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    Prepare a budget. Go online or go through the paper, magazines to determine the perspective cost of your event. If you are having the event at a "for rent" location be sure to factor that cost in. Food is also a big ticket item, don't underestimate the cost.
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    Do a timeline and working with the items that require the most time first and so forth.
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    Order or shop for all items needed for the event. When you can delegate assignments do so.
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    Having a check list is important. Make a check list that can work with your time line. List all items and check them off as you accomplish them.
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    A couple of days before the event double check to make sure that everything is on target.
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    If you are decorating start as soon as possible so that you will not be overwhelmed by all of the tasks.
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    Get to the event a few hours earlier than the expected start time. Make sure that everything is set up and in place.
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    Receive your guests as they arrive.

Tips

  • Writing as much down as possible is important so that you don't forget important details.
  • Working with a team is much more effective than trying to do everything yourself.
  • Don't wait until the last minute to do tasks.

Article Info

Categories: Event and Party Planning