How to Turn a Scanned Document Into Microsoft Word Document

Two Methods:Enable Document ImagingConvert a Scanned Document to Editable Text

If you have Word 2007 or a more recent version, you can use it to edit scanned text, which is much faster than typing the whole thing from scratch. To enable this feature and convert a scanned document to editable text, follow these steps.

Method 1
Enable Document Imaging

  1. Image titled Turn a Scanned Document Into Microsoft Word Document Step 1
    1
    Find a list of your installed programs in the Control Panel.
    • Windows 7 or Vista: Go to Control Panel > Programs > Programs and Features.
    • Windows XP: Go to Control Panel > Add or Remove Programs > Remove a Program.
  2. Image titled Turn a Scanned Document Into Microsoft Word Document Step 2
    2
    Select your Microsoft Office edition, then click Change. Your version of Word might be in a Microsoft Office pack or it might just be called Microsoft Office Word.
  3. Image titled Turn a Scanned Document Into Microsoft Word Document Step 3
    3
    Click Add or Remove Features, and then click Continue.
  4. Image titled Turn a Scanned Document Into Microsoft Word Document Step 4
    4
    Expand Office Tools, then click on Microsoft Office Document Imaging and select Run all from my Computer.
  5. Image titled Turn a Scanned Document Into Microsoft Word Document Step 5
    5
    Click Continue, then wait for configuration to complete.

Method 2
Convert a Scanned Document to Editable Text

  1. Image titled Turn a Scanned Document Into Microsoft Word Document Step 6
    1
    Scan and/or open the document with Paint. If scanning, follow the sub-steps below. Otherwise, simply open the scanned image with Paint and skip to Step 2.
    • Go to File > From Scanner or Camera to initiate scan if necessary.
      Image titled Turn a Scanned Document Into Microsoft Word Document Step 6Bullet1
    • Choose the settings that best fit your document and hit Scan. Since you are primarily interested in the text, Black and white picture or text is probably best.
      Image titled Turn a Scanned Document Into Microsoft Word Document Step 6Bullet2
  2. Image titled Turn a Scanned Document Into Microsoft Word Document Step 7
    2
    Go to File > Save or Save As as necessary.
  3. Image titled Turn a Scanned Document Into Microsoft Word Document Step 8
    3
    Select TIFF from the drop-down list and hit Save. You can now close Paint if you want.
  4. Image titled Turn a Scanned Document Into Microsoft Word Document Step 9
    4
    Open Microsoft Office Document Imaging. Go to Start > All Programs > Microsoft Office > Microsoft Office Tools and select it from the list, or simply do a search for “microsoft office document imaging.”
  5. Image titled Turn a Scanned Document Into Microsoft Word Document Step 10
    5
    Open the .tiff file. Simply go to File > Open and locate the file you saved.
  6. Image titled Turn a Scanned Document Into Microsoft Word Document Step 11
    6
    Hit CTRL+A to select all and CTRL+C to copy. This will initialize text recognition.
  7. Image titled Turn a Scanned Document Into Microsoft Word Document Step 12
    7
    Open a blank Word document and hit CTRL+V to paste.
  8. Image titled Turn a Scanned Document Into Microsoft Word Document Step 13
    8
    Correct misspellings as necessary.

Tips

  • Plain scanned text converts much better than forms (containing boxes and the like), which lose their formatting.

Article Info

Categories: Microsoft Word