How to Use Scheduling to Improve Punctuality

If you find that you are always late or running late and have problems with being on time for work and appointments, it could be that you need a more well thought out daily schedule. Find out how to use scheduling to improve punctuality and make your life run more smoothly.

Steps

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    Set aside time to set realistic goals for your professional and personal life. This includes all aspects, from career advancement to family life to personal health and satisfaction. If you are always late, working to improve being on time should be one of your goals.
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    Use your list of goals to create a to-do list. Break the list down into years, months and weeks to determine what has to be done when.
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    Set up a scheduling program. What you use depends on your personal preferences. Use a written daily planner or an electronic schedule program. Electronic and computer based programs include PDAs, Microsoft Outlook, spreadsheets and software scheduling programs. You may need to experiment with a few methods before you find the right one for you that makes it easy to learn how to use scheduling to improve punctuality.
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    Set the time that you have available in the scheduling program. Block out time for essential tasks, like work and urgent obligations.
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    Allow time in the schedule for interruptions and preparation. This includes tasks like getting ready for work, finding appointment locations, and getting directions. Be sure to allow a little more time that you think you will need. Schedule times for social activities and phone calls instead of letting them interrupt your work.
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    Leave time in the schedule for advanced preparation. Some preparation tasks should be done the day or night before an appointment, like laying out clothes and preparing lunch. Try to do some preparation tasks on a weekly basis to free up time in your daily schedule.
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    Evaluate the remaining time that is available. Block out spaces of time to work on your to-do list items that were generated from your goal planning.
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    Follow the schedule, and be sure to keep appointments with yourself and your goals. It will take some practice and revision to make the schedule work.
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    Make time to deal with stress. Following a set schedule may initially create some stress, but that is not always a bad thing; it could motivate you to keep moving and get things accomplished. However, don't over commit yourself. If you find the schedule is unreasonable, revise it as necessary. You may have to revise your goals as you go if you find that they can't be achieved in the time you have available.
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    Analyze the tasks as you do them. It's a good idea to think about delegating some of them or working smarter to make tasks take less time.
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    Stop every task at the allotted deadline and move on to the next one, unless it is an urgent job. Budget more time to complete the task at a later date. This will keep you from getting distracted and missing appointments.
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    Use clocks and timers to mark the beginning and end of scheduled tasks.
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    Review your schedule on a weekly or monthly basis, and create a schedule for the upcoming month or week.

Article Info

Categories: Calendars Planners and Schedules